How IPA Translator collects, uses, and protects your personal data
2026/08/05
Effective date: August 5, 2026 Contact: support@ipatranslator.com
This summary is provided for convenience. The full policy below is the authoritative version.
IPA Translator ("we", "us", "the Service") is an online tool that converts text into International Phonetic Alphabet (IPA) transcriptions, provides spoken-style transcription and text-to-speech audio, and offers related learning features. IPA Translator is an independent online service. Questions about the Service or this policy can be sent to support@ipatranslator.com.
You can create an account with Google sign-in or with an email sign-in link. We store your name and email address. If you use Google sign-in, we also receive your profile picture from Google. When you subscribe, we store the payment and subscription identifiers needed to apply your plan and reconcile payments.
Each sign-in session stores your IP address and browser user agent
(session table). We use this to keep your account secure and to prevent
abuse. Sessions expire after 7 days.
Text you enter for IPA transcription, spoken-style transcription, or text-to-speech is processed as follows:
We do not store your submitted text after the result is returned, except when you explicitly create a share link (see 2.4).
If you create a share link, the source text and its transcription snapshot are stored so the link can render. The public link automatically stops being available after 7 days. This does not itself delete the stored share record or snapshot. The record is retained until you delete your account, at which point it is deleted with the account.
When you voluntarily contact support, including to report a Share link, we collect your email address and the information you include, such as a Share URL and reason for your report. We use it to respond, investigate, enforce these Terms, and prevent abuse.
Guests can use limited features without an account. We set a signed, HttpOnly
cookie (ipa_visitor_id, 90 days) containing a random identifier. Only an
HMAC hash of that identifier is stored in our database — the raw identifier is
never stored and cannot be recovered from the hash.
Card details and billing information are collected and processed directly by our payment processors — we never see or store your full card number. We store only the payment metadata needed to run your plan: product/plan purchased, payment status, customer and subscription IDs, and period dates.
If you opt in to the newsletter at registration, we store your email address, your opt-in status, and the timestamp of your consent. If you subscribe through our public form, we use double opt-in: we email you a one-time confirmation link (valid 48 hours) and add you to the list only after you confirm. We keep a record of each confirmation request (email, request and confirmation timestamps, expiry, and status) to operate that double opt-in process. A confirmed request is evidence of consent; pending or revoked requests are not. Every marketing email contains a one-click unsubscribe link, and unsubscribing immediately revokes any unused confirmation links for your address.
We use Umami, a privacy-focused, cookieless analytics tool that does not track individual users or set cookies. It provides aggregate statistics that we use to improve the Service.
We also use Google Analytics 4 (GA4) for page views, traffic-source measurement, and aggregate product-usage analysis. Our current GA4 implementation does not send submitted transcription text, email addresses, account IDs, or custom user-identifying fields as analytics event properties. We do not currently use Google Ads conversion tags, remarketing, Google Signals, or advertising cookies.
For visitors in the EEA, the United Kingdom, or Switzerland, GA4 is not loaded until the visitor accepts Google Analytics through the consent banner or Cookie settings interface. For other known regions, GA4 currently loads according to our regional analytics policy unless the visitor has explicitly rejected Google Analytics. Every visitor can change or withdraw this Google Analytics choice through the persistent Cookie settings control. If the region cannot be determined, we use the consent-required path.
To apply this regional flow, the application calls its own /api/geo route,
which reads the country code supplied by our hosting platform, Vercel. We do
not send the visitor's IP address to a separate IP-geolocation API, and the
application does not store the raw IP for this purpose. Vercel may process
request metadata, including IP address, under its own privacy policy.
We process personal data for the following purposes:
| Provider | Purpose | Data they receive |
|---|---|---|
| Waffo Pancake | Payment processing and billing | Email, purchase details, payment method |
| Resend | Newsletter and service email delivery | Email address |
| OpenRouter and its model providers | AI-assisted text processing | Text submitted through applicable features |
| Sign-in (OAuth) | Your Google basic profile | |
| Google Analytics | Website analytics | Page views, referrers, traffic-source information, and standard analytics/device data generated by the browser |
| Vercel | Hosting | Request logs (may include IP address) |
| Neon | Database hosting | All data stored in our database, at rest |
Each provider processes data under its own privacy policy and, where offered, a data processing agreement. We do not use your data for advertising.
| Data | Retention |
|---|---|
| Account data | Until you delete your account |
| Session records (IP, user agent) | Each session is valid for 7 days |
| Submitted text | Not stored (see 2.3) |
| Share links | Public availability ends after 7 days. The stored share record is retained until you delete your account, at which point it is deleted with the account. |
| Support messages and Share reports | Only as long as reasonably necessary to respond, investigate, enforce these Terms, and prevent abuse, and to document the outcome, unless a longer period is required by law. |
| Visitor identity | 90 days (cookie lifetime) |
| GA4 analytics | According to the retention settings configured for our GA4 property and Google's applicable retention rules |
| Credit ledger | Until you delete your account |
| Payment records | Financial records may be retained by the active payment provider as required by tax law, even after account deletion |
| Newsletter consent record | Current opt-in status is cleared when you unsubscribe; the timestamp of your most recent consent is kept as evidence until you delete your account |
If you are in the EEA or UK, you have the right to:
For any request you cannot complete self-serve, email support@ipatranslator.com. We respond within 30 days.
We collect the categories of personal information described in Section 2. We do not sell or share your personal information for cross-context behavioral advertising, and we do not discriminate against you for exercising your rights. California residents may request access, correction, deletion, or Google Analytics opt-out through Cookie settings or support@ipatranslator.com.
Our subprocessors are located in the United States and other countries. When your data is transferred internationally, it is protected by the transfer mechanisms those providers offer (such as the EU-U.S. Data Privacy Framework or Standard Contractual Clauses).
The Service is not directed at children under 13, and we do not knowingly collect data from them. In the EEA and UK, you must be at least 16 (or have parental consent) to create an account. If you believe a child has provided us personal data, contact us and we will delete it.
We use HTTPS for all traffic, secure authentication sessions, signed HttpOnly cookies for visitor identity, and we never store card numbers. No method of transmission or storage is 100% secure; if a breach affects your data, we will notify you and the relevant authorities as required by law.
We will post any update on this page with a new effective date. For material changes, we will notify registered users by email before the change takes effect.
Questions about this policy or your data: support@ipatranslator.com, or via our contact page.